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Privacy & Cookies Policy
 

DeckQ™ and InciCap™

Last updated: [18/01/26]

This Privacy & Cookies Policy explains how PPEPlus Ltd collects, uses, and protects personal data when operating the DeckQ™ and InciCap™ reporting systems and this website.
 

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
 

1. Who We Are

Data Controller: PPEPlus Ltd
Role: Operator of the DeckQ™ and InciCap™ reporting systems. PPEPlus Ltd determines the purposes and means of processing personal data within the services.
 

2. Personal Data We Collect

Depending on how the services are used, we may collect:

  • Information submitted in reports (e.g. incident details and descriptions)

  • Names, contact details, or job titles where voluntarily provided

  • Location or vehicle identifiers linked to reports

  • Date and time of submission

  • Technical data such as IP address, browser type, and device information

We do not require personal data to be submitted unless it is necessary for the purpose of reporting.
 

3. How We Use Personal Data

Personal data is processed only for legitimate purposes, including:

  • Creating and storing safety and incident records

  • Generating time-stamped digital reports (including PDFs)

  • Providing access to authorised organisations

  • Operating, securing, and maintaining the systems

  • Responding to lawful enquiries or requests

We do not use personal data for advertising or profiling.
 

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Legitimate interests – providing reporting infrastructure

  • Legal obligation – where record keeping is required

  • Consent – where information is voluntarily provided
     

5. Data Sharing

Personal data may be shared only with:

  • The organisation responsible for the relevant location or vehicle

  • Authorised third parties (e.g. insurers or investigators) as directed by the organisation

  • Service providers supporting system operation (under appropriate agreements)

  • Public authorities where legally required

We do not sell personal data.
 

6. Data Storage & Security

We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

Access to data is restricted to authorised parties only.
 

7. Data Retention

Personal data is retained only for as long as necessary for:

  • The purpose for which it was collected

  • Legal, regulatory, or contractual requirements

Retention periods are determined by the organisation using the service and applicable law.


8. Individual Rights

Under UK GDPR, individuals have the right to:

  • Access their personal data

  • Request correction of inaccurate data

  • Request erasure where applicable

  • Restrict or object to processing

  • Request data portability

Requests should normally be made to the organisation responsible for the report, or to PPEPlus Ltd where appropriate.
 

9. Cookies

This website uses cookies to ensure it functions correctly and remains secure.

Essential Cookies

Essential cookies are required for:

  • Website security and functionality

  • Session management

  • Load balancing and performance

These cookies cannot be disabled.

Analytics Cookies (If Enabled)

Analytics cookies may be used to understand general website usage.

  • Data is aggregated and anonymised where possible

  • No individuals are identified

  • Analytics cookies are used only with user consent

We do not use advertising or tracking cookies.


10. Wix Platform Cookies

This website is built using the Wix platform.

Wix may place essential cookies necessary for hosting, security, and performance.
Further information is available in Wix’s own cookie documentation.
 

11. Managing Cookies

When you first visit the website, you will be presented with a cookie notice.

You may accept or reject non-essential cookies and can manage cookie preferences through your browser settings at any time.
 

12. Changes to This Policy

This Privacy & Cookies Policy may be updated from time to time.

The most current version will always be published on this website.
 

13. Contact

For data protection enquiries, contact:

PPEPlus Ltd
[support@ppeplus.online]

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